Publishing workflow

Who can publish

Role	Can publish
Editor	Yes — any content
Author	Yes — their own content only
Contributor	No — must submit for review

Standard workflow

Draft → Review → Publish

1. Write your content and save as draft
2. Preview it using the Preview button — check for typos, layout issues, broken links
3. Submit for review (Contributors) or publish directly (Authors, Editors)
4. If submitted for review, an Editor will check and either publish or leave a comment

Time-sensitive content

For content that must go live at a specific time (announcements, campaigns):

1. Write and get it reviewed in advance
2. In the editor, click Publish → Schedule
3. Set the date and time, click Schedule

WordPress will publish it automatically at the scheduled time.

Unpublishing content

To take a page or post offline without deleting it:

1. Open the page editor
2. In the right sidebar, change Status from Published to Draft
3. Click Update

The page is now offline but preserved — you can republish at any time.

Before you publish — checklist

• Spelling and grammar checked
• All links work (click them)
• Images have alt text
• Meta description filled in (SEO field below the editor)
• Previewed on mobile (use the Preview → Mobile option in the editor toolbar)